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Volunteer Position Descriptions


These positions occur at home and/or away swim meets. Not every position is required at every meet. Away Meet positions will vary depending on the request and needs of the Hosting Team. 


Shift 1 typically runs from Event 1 through Event 48.   (End of Back Stroke) 

Shift 2 typically runs from Event 49 through Event 90. (Start of Breast Stroke)


Actual shift change may vary at away pools. Please listen to the Announcer for shift changes. 


Any help with breaking down and cleaning up after

meet is always greatly appreciated!

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Announcer

Announces First/Last call for events, advertises for the Concession Stand, plays music and makes other general announcements as needed throughout the day.  

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At Large Volunteer

This is for the person that says "Put me where you need me" and does not require a specific position or shift. Upon arrival, please see volunteer coordinators to see where they have assigned you.

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Bathroom Monitor/Clean-Up

Occasionally check both the 2 bathrooms near the pool as well as the 2 bathrooms in the clubhouse. Refill toilet paper, paper towels and soap as needed. Clean up any messes.  At the conclusion of the meet, do a final cleaning of the clubhouse bathrooms.    

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Bring Tents to Meet

Pick up 2 large tents from the pool area on Friday night. (The pool closes at 8pm.) Get them to the meet early on Saturday morning. Pack them up at the end of the Meet and bring them back to the DW pool. Coaches &/or lifeguards can help you load and unload them.  Must have a large vehicle, preferably an SUV. They are LARGE tents!

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Concessions: Shift 1

Arrive early (preferably 6:15am) to help organize the concession tables and get coffee started. Everything will already be there, just need to organize everything on the table. Then run concessions for Shift 1.

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Concessions: Shift 2

Run concessions for Shift 2. Upon conclusion of the meet, help to put everything back into the appropriate bins and break down the tables. General clean-up of the concession area.

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Friday Night Meet Set-Up

Help set up tables, chairs, heating area, concession stand, signage, starting blocks, benches, flags, etc. There are maps and instructions posted.  The more the merrier and the quicker it goes.

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Friday Morning Donuts

Each volunteer needs to deliver 3 dozen donuts to the pool by 7:00 am. (3 volunteers so there should be 9 dozen donuts total.)  They can be delivered to the table behind the starting blocks.

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Grill Master

Sets up the grill and serves hot dogs and hamburgers for lunch. Cleans up the grill when finished.  Shift typically starts around 10:00am.  May start sooner depending on how fast the meet is going.

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Heating Area: Clerk of Course *

This is a certified position.  The certification process requires attending the "Clerk of Course" meeting held by the MHSL in May before the season starts. This person runs the Heating Area.

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Heating Area

Assist with checking swimmer's names, events and lanes and getting them seated in the proper order all the way to the starting blocks.  Heating Area is also referred to as the Ready Bench.

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Meet Manager *

This position requires special training. Set up, run and record home meets using the Dolphin System and Meet Manager software.  If interested in training for this position please talk to the Parent Delegate or Volunteer Coordinator.   

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Meet Referee *

This is a certified position that requires Stroke & Turn experience and then special training to become a Meet Referee.  If interested, please talk to the Parent Delegate or Volunteer Coordinator.

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Order of Finish

Stand or sit at the end of the pool near the officials and visually determine the order of event finishes.  Write down the order on a prepared sheet.  The information is used as a back up to the timers in case there is a failure and/or a discrepancy.

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Scoring Table: Computer

Works directly with the Meet Manager as the file-writer.  Will sit next to the Meet Manager the entire shift.

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Scoring Table

These people help out the Meet Manager and other officials. They will visually confirm that swimmers are in the appropriate lanes for each heat. They will run various errands, as needed, such as collecting time sheets and posting results.

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Scribe

Helpful to have prior Scribe experience but not required. Listens on the radio for disqualifications (DQs) from the officials and writes out the DQ slips. 

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Starter *

This is a certified position. Must have 1 year Stroke & Turn experience and take the required courses. Works closely with Meet Referee and Meet Manager. Starts all events. They are responsible for sending the swimmers off the blocks and making sure each swimmer leaves on time. Controls the swimmers from the time the Meet Ref hands them over until the race begins.  

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Stroke & Turn Judge *

This is a certified position. Must attend a Stroke & Turn clinic and/or re-certify each year. Attending the clinics is the easiest way.  Please see our calendar for details on the clinics and attend the one that works for you.  Once certified please notify the Parent Delegate and Volunteer Coordinator. 

Judges swimmers for conformance with swimming rules of the current stroke. If a violation is seen they notify the Meet Referee of a possible disqualification (DQ). Meet Referee makes final decision.

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Swimmer Check-In

Must be in place at the entrance by the requested arrival time. Check swimmers in as they arrive. Double check that they are properly marked with their name and events. Provide list to Coach before the start of the meet.

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Head Timer *

Before the season they help install all the batteries and test all the stopwatches.  At the end of the season they help take all the batteries out.  At a Home Meet they are responsible for the Dolphin System stopwatches.  They run the "Timers Meeting" before each home meet and make sure all the Timer Volunteers know what to do.  They address any issues that may arise.

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Timer

Stands at the end of the pool (best spot in the house!) and watches the swimmer in their lane.  Stops their stopwatch when swimmer touches the wall.  3 timers per lane for accuracy. We use the “Dolphin System” which automatically starts the timers so only need to hit “stop.”  There is a brief training before each meet.  It is a very easy job but if you want more information you can go here:  "Timer Instructions"

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Water Runner

Occasionally takes a tray of water and lemonade cups and snacks around to the officials.  Trays, cups, water, lemonade and hard candies will be at the Concession Stand.  

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