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General Pre-Meet Information


HOME MEETS: Arrive by 6:15am - Warm ups at 6:30am - Meet begins @ 7:30am 

AWAY MEETS: Arrive by 6:45am - Warm ups at 7:25am - Meet begins @ 8:00am 

Illness: In case of illness ALWAYS NOTIFY Coach Andy by calling his cell prior to 6:15am the day of meet or tell him at the meet. 

Incorrect Event: If a swimmer is signed up for an event(s) that is not correct please notify Coach Andy immediately. Check the Individual Entries listing that is sent out the night before and call him. DO NOT wait until the start of the meet! 

Leaving Early: If, for some reason, you must leave early or know in advance that you cannot stay PLEASE let Coach Andy know. DO NOT rely on telling another parent or assistant coach because the information can be lost. Coach Andy sets the relays based on the roster he has. 

Stay Until the End: All swimmers are REQUIRED to stay until the end of the meet (may run until 1 pm.) *** If you leave early it changes the relays and effects the heating as well as whether your swimmer’s teammates will be able to swim the relay.

*** VOLUNTEERS *** If you cannot fulfill your volunteer position PLEASE let Candace Ellman ([email protected]) know immediately so she has time to find a substitute.

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Come Prepared!


Check the Schedule

Please read all of the meet instructions and check the schedule the night before.  All of the documents and maps will be posted under the Sign-Up Calendar tab. (It will also be sent via email.) Having all this info helps you and your swimmer know what events they are in and identify their heat and lane assignment.

Mark Your Swimmer

All swimmers should arrive with their name on their upper back and their events on their arm or thigh written in sharpie. (See “Marking Your Swimmer” for details.)

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Helpful Hints


Goggles: Always have 2 pair of goggles at every meet. When your swimmer is not wearing them have them around your swimmer's neck - that way they don't get misplaced.

Swim Caps: Remove your swimmer's cap between events! Heat can build up beneath their caps on sunny days making your swimmer sluggish and overly warm. Plus it can be a bit shocking when they enter the water which can cause a slower performance.

Shammies: Buy a swimmer's shammy towel to dry off your swimmer after a swim and THEN wrap them in a DRY towel! No more soggy towels and a much warmer swimmer on a chilly day. Shammies and caps can be purchased from us at the pool or at concessions during home meets or any sporting goods store.

Sweats: Always bring sweats to meets in case it turns cold.

Sunscreen: Sunscreen is a must but NEVER spray sunscreen by the pool. The chemicals get into the water and your swimmers swallow it! Also, please be polite when spraying and make sure that others around you are not affected by the overspray. And NO sunscreen where the goggles are. It makes them slide right off!

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What to Bring

  • Team swimsuit (if you have one.)
  • Extra goggles.
  • Towels (extras help!)
  • Sweats, warm clothing for cold mornings.
  • Plenty of snacks and water and/or money for concessions for you and your kids. (Some pools only take cash.)
  • Something to entertain your swimmers while they wait for their events.
  • Folding chairs or blankets (no lounge chairs please.)
  • Canopy for shade if you have it.
  • Sunglasses and/or visors or hats.
  • Event Reports/Heat Sheets printed out and a black sharpie marker for marking up your child. (See "Heating Sheet" page for details on how to read it.)
  • Lots of sunscreen........ Did you know that the combination of sunscreen and chlorine can be harmful? If you have spray sunscreen please put it on your child away from the blocks and pool because it floats on the water which the swimmers can ingest and can oil up their goggles so they don’t adhere properly.
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Home Meets


Parking 

Because our parking lot is very small families may park along the street or drop off and park at Polton Elementary School. We have had issues with unhappy neighbors so PLEASE be courteous. There is ABSOLUTELY NO parking by the entryway island, cars will be ticketed.

Arrival & Check-In 

For Home Meets please arrive by 6:15 am. This gives you time to park, unload, settle in and have your swimmer in the pool at 6:30 am for warm ups. Check in with the DWD volunteers at the front gate. They will check to see if you have your swimmer’s information on them in sharpie and check off that they have arrived (the coaches need this info.) 

Where to Sit 

Please ALWAYS sit with the team near the street side fence between the front gate and the concession stand. If your child is not in the heating area for their scheduled event this is where we will look for them.  If your child isn’t in either the heating area or here they may miss their event. Never have your swimmers using the outside playground during the meets unsupervised. NO children should ever be left unattended. 

Baby Pool

For health and safety reasons absolutely NO swimming in the baby pool. 

Volunteers 

Check in with the Volunteer Coordinator as soon as you arrive. Timers and Officials, be sure to be at your meeting area at the specified time.  Timers will meet behind the dive blocks.  Officials will meet in the "Officials Area" near the guard stand & bathrooms.  ALL TIMERS need to attend the morning meeting.

Clean-Up

Before leaving the meet, please be respectful of the Dam West neighbors and ALWAYS clean the area where you and your swimmers were seated. Thank you!  Any help in breaking things down and putting them away is always greatly appreciated!

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Away Meets


Parking

Always check the meet documents on the website for any particular instructions having to do with the away team’s parking. 

Arrival & Check-In

Arrive NO LATER than 6:45 am. Factor in driving time and finding parking, unloading and walking. Warm ups are usually at 7:25 am. Check in with the DWD volunteers at either the entry point or at the Team Banner. (Will differ by pool.) They will check to see if you have your swimmer’s information on them in sharpie and check off that they have arrived (the coaches need this info.) 

WARM UPS ARE ESSENTIAL! 

Other pools may be meter pools and have different starting blocks. It is ESSENTIAL that your swimmer be in the pool for warm ups to familiarize themselves with the pool. 

Where to Sit

Please always sit ONLY in the area where the Dam West Banner will be hanging. If your child is not in the heating area for their scheduled event this is where we will look for them. If your child isn’t in heating or this area they may miss their event. Never have your swimmers using the outside playgrounds during the meets because they are unsupervised. NO children should ever be left unattended. 

Volunteers 

Listen for meeting times at other pools. They will be announced over the PA system.

Clean-Up

Before leaving the meet, please be respectful of the hosting team and ALWAYS clean the area where you and your swimmers were seated. Thank you!

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Volunteer Instructions (Home Meets)


Officials: Meet with the Meet Referee at announced time near the lifeguard stand in the Officials Area. 

Timers: ALL Timers are required to attend a meeting prior to the start of the meet usually around 7:10 am - listen for the announcement. 2nd shift timers must be there too. At Home Meets we meet behind the dive blocks..

Shift change usually happens at the end of backstroke. Please listen for the announcement!!  

New timers: Prior to the meet, it may be helpful to review the “Timer Instructions.” 

Heating : All heating area volunteers will have a meeting at 7:10 am in the heating area with the Clerk of Course.  2nd Shift volunteers should be there too.

Scoring/DQ: Meet at the scoring table to set up assignments. 

Water Runner: Check in with volunteer coordinator to let her know you are there.  Then check with Concessions Coordinator and she can set you up with the cups, tray, water, lemonade and snacks to take around to Timers and Officials.

Concessions: Check in with Volunteer Coordinator so she knows you're there.  Then report to the concession stand for your assignments prior to meet start.  The Concessions Coordinator will help you get started. Find her with any questions or problems.

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Volunteer Instructions (Away Meets)

All volunteers should check in the Volunteer Coordinator so she knows you're there.  She will give you instructions on where to go.

Timers, Officials and Heating Volunteers should check-in with the volunteer coordinator and then LISTEN TO THE ANNOUNCER for instructions on when and where your meetings will take place.

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